Who we are
The Scottish Society for the Prevention of Cruelty to Animals (the “SSPCA”) is a company limited by guarantee incorporated in Scotland (company number SC201401) and having its registered office at Kingseat Road, Halbeath, Dunfermline, Fife, KY11 8RY.
This privacy statement applies to our use of personal information in connection with the SSPCA’s Assured Puppy Breeder Scheme.
Types of personal information we collect
We collect, use and store the following different types of personal information about you:
|Types of personal information||Description|
· Address and other contact details
· Company Name
· Veterinary surgeon
· Kennel Club Assured Breeder identification number and breeding registration name (where provided)
|Scheme Data||Reasons given by an SSPCA inspector for the rejection of your application or the issuing of an improvement notice
Information received from the Kennel Club in relation to any rejection of your application to the Kennel Club’s Assured Breeder Scheme or any improvement notice issued by the Kennel Club
Other information generated or received by us in connection with your participation in the Assured Puppy Breeder Scheme, including complaints and investigations relating to you
Where we collect your personal information from
We collect this information directly from you or generate it in the course of administering the Scheme.
We also receive information from the Kennel Club in connection with the Kennel Club’s Assured Breeder Scheme.
Where you have provided details of your veterinary surgeon, we will contact, and request information from, your veterinary surgeon.
We may receive information about you from Local Authorities in relation to any licences or authorisation that you have been granted by a Local Authority.
We may also receive information about you from members of the public.
We may receive information from Petplan following their own investigations, which may or may not include reviewing the claims experience of the temporary cover you set up for puppies’ new owners, where it relates to your adherence to our breeder terms and conditions.
How we use your information
This table outlines how we use the personal information that we collect and our reasons for doing so. Where these reasons include legitimate interests, we explain what these legitimate interests are.
|What we use your information for||Our reasons||Our legitimate interests|
|To contact you in the course of administering the Scheme||Legitimate interests||· To keep our records up to date
· To inform you of updates to the terms and conditions or changes to the administration of the Scheme
|To contact and visit you to carry out checks to ensure that you meet the standard of an Assured Breeder||Legitimate interests||· To ensure that the purpose of the Scheme is satisfied
· To ensure that you as an Assured Breeder are meeting the standards required under the Scheme
· To allow us to investigate complaints
· To allow us to report criminality or suspected criminality for the benefit of animal welfare and the wider benefit of society
|To carry out verification checks that you meet the standard of an Assured Breeder when you apply to become an Assured Breeder under the Scheme||Legitimate interests||· To ensure that Assured Breeders under the Scheme meet the standards of the Scheme when they are certified as such
· To ensure that the purpose of the Scheme in the prevention of animal cruelty is satisfied
|Where you are an Assured Breeder under the Kennel Club’s scheme, to inform the Kennel Club where we have rejected your application or where our inspector has issued an improvement notice||Legitimate interests||· To ensure that breeders under the Kennel Club’s Assured Breeder Scheme meet the standards of the Scheme
· To ensure that the purpose of the Scheme in the prevention of animal cruelty is satisfied
|To inform our preferred insurance partner, Petplan that you are an Scottish SPCA Assured Breeder||Legitimate interest||· To assist Scottish SPCA Assured Breeders in satisfying the standards required under the scheme which is to ensure all puppies sold have pet insurance in place|
Who we share your information with
We share your personal information with the following third parties:
- The Kennel Club to verify your status under our and the Kennel Club’s Assured Breeder Schemes, and share information on applications that are rejected or where either of our inspectors issues an improvement notice
- Local authorities
- Law enforcement agencies
- Veterinary surgeons
Petplan as our preferred insurance partner to administer automatic registration to the Petplan Breeder Scheme (or in the event whereby you’re an existing member of the Petplan Breeder Scheme to register your affiliation with Scottish SPCA), allowing you to set up temporary insurance for puppies’ new owners.
How long we keep your personal information
If your application to become a member of the Assured Puppy Breeder Scheme is successful, then we will retain your personal data for so long as you are a member of the Scheme and for up to six months following a decision by you not to renew your membership.
- your application to become a member of the Assured Puppy Breeder is unsuccessful;
- your status as an Assured Breeder is terminated; or
- we otherwise receive a complaint about you during your membership,
then we will retain details of the reasons for rejecting your application, terminating your membership or the nature of the complaint for up to 7 years following the date of rejection or the termination or expiry of your membership.
We will not transfer any of your personal information outside the United Kingdom.
Access to your information – You have the right to request a copy of the personal information about you that we hold.
Correcting your information – We want to make sure that your personal information is accurate, complete and up to date and you may ask us to correct any personal information about you that you believe does not meet these standards.
Deletion of your information – You have the right to ask us to delete personal information about you where:
- You consider that we no longer require the information for the purposes for which it was obtained
- We are using that information with your consent and you have withdrawn your consent – see Withdrawing consent to using your information below
- You have validly objected to our use of your personal information – see Objecting to how we may use your information below
- Our use of your personal information is contrary to law or our other legal obligations.
Objecting to how we may use your information – You have the right at any time to require us to stop using your personal information for direct marketing purposes. In addition, where we use your personal information pursuant to the legitimate interests of us or a third party then, if you ask us to, we will stop using that personal information unless there are overriding legitimate grounds to continue.
Restricting how we may use your information – in some cases, you may ask us to restrict how we use your personal information. Where this right to validly exercised, we may only use the relevant personal information with your consent, for legal claims or where there are other public interest grounds to do so.
Portability – if we process personal information that you provide to us on the basis of consent or because it is necessary for the performance of a contract to which you are party, and in either case that processing is carried out by automated means, then you have the right to have that personal information transmitted to you in a machine readable format. Where technically feasible, you also have the right to have that personal information transmitted directly to another controller.
Automated processing – if we use your personal information on an automated basis to make decisions which significantly affect you, you have the right to ask that the decision be reviewed by an individual to whom you may make representations and contest the decision. This right only applies where we use your information with your consent or as part of a contractual relationship with you
Withdrawing consent using your information – Where we use your personal information with your consent you may withdraw that consent at any time and we will stop using your personal information for the purpose(s) for which consent was given.
Please contact us in any of the ways set out in the Contact information and further advice section if you wish to exercise any of these rights.
Changes to our privacy statement
We keep this privacy statement under regular review and will place any updates on this website. Paper copies of the privacy statement may also be obtained using the contact details below.
This privacy statement was last updated on 25 September 2019.
Contact information and further advice
Our Data Protection Officer is Mike Flynn, Chief Superintendent.
By email: Mike.Flynn@scottishspca,org
By telephone: 03000 999 999
We seek to resolve directly all complaints about how we handle personal information but you also have the right to lodge a complaint with the Information Commissioner’s Office:
By phone: 0303 123 1113
By post: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, SK9 5AF